MINUTES OF THE MEETING OF
THE BOARD OF DIRECTORS OF THE RIVER HILLS FOUNDATION
June 17, 2009
A meeting of the Board of Directors of the River
Hills Foundation was called to order by President Terris pursuant to notice to
all directors. Directors in attendance were
President Stacy Terris, Treasurer Kristin Seversen,
Secretary Jill Pelisek and Directors Robert Brunner, Donald Baumgartner, Anne
Vogel, David Erne and Richard Glaisner.
Also present was Village Manager Tom Tollaksen.
A motion was duly made and seconded to approve the
minutes of December 10, 2008 as amended.
The motion carried unanimously.
Treasurer Kristin Seversen
presented the financial reports summarizing the revenues and expenditures for
2008 and through June 17, 2009. At
12/31/08, total cash accounts were $82,427.
Contributions for the year totaled $9,448, book sales $190, and interest
earned of $1,184. Expenses totaled $734
for the year. As of 6/17/09, total cash
accounts were $85,403. Contributions
totaled $2,800, book sales $143 and money market account interest of $86. Expenses YTD of $48 consisted exclusively of
M&I Bank service charges. The
Treasurer will contact the bank requesting a refund given our money market
account balance of $83,579. They have
waived service charges in the past. Upon
motion duly made and seconded, a motion to accept the Treasurer’s reports was
unanimously approved.
The Board then reviewed the information concerning
the Foundation on the Village Website.
The Board requested that the minutes of the meetings be posted on the
website and that the list of directors of the Foundation be updated.
The
Board next reviewed possible placement of an article on the Foundation and the
availability of the Village’s history book in the River Hills Review magazine. President Terris volunteered to write the
article and submit it. A discussion of
strategies for sale of the history book then ensued and various alternatives
were explored. The deadline for articles
is the 25th of each month.
There are 940 books left in inventory located at Christy Company. Christy has not billed us this year for book
storage. We provide a 40% discount to
stores that sell our book. Due to poor
results, we are not using the book distributor any more.
Finally, the Board discussed current projects. It was directed that letters be sent to
Village residents asking for contributions of artifacts to the Village history
archive. Director Glaisner agreed to
contact Robin Uihlein, Bill Allis, members of the
Seaman family, John McGregor and Camp Van Dyke to ask if they have historical
material they would like to donate to the preservation center/historical
archive. President Terris will draft a
letter to be sent to Village residents asking for appropriate historical
donations. Director Baumgartner
suggested Russell Zimmerman, author of the Village’s history book, be hired to create the archive because he knows the history
of the Village and who possess important material.
Then, upon motion duly made and seconded, the
Board approved purchase of three stone benches for the memorial tree project,
and determined that naming rights for those benches should be set at $750 per
bench. The benches will be installed
after the paths in the
Three preliminary drawings,
created by Judy Stark, of suggested plantings near the Village’s 15 entrance
signs were presented. Plantings next to
the Brown Deer and Good Hope Roads would not take place until after road
construction is completed. The cost and
ability of the Village to maintain these plantings were discussed. Perhaps additional funding for maintenance
would be appropriate. Director Vogel
will obtain cost estimates for each installation and e-mail the Directors with
those numbers.
At 5:08 p.m., upon motion duly made and seconded, the
meeting adjourned.
Respectfully submitted,
Jill G. Pelisek, Secretary