MINUTES OF

THE MEETING OF THE BOARD OF DIRECTORS OF

THE RIVER HILLS FOUNDATION

December 8, 2009

A meeting of the Board of Directors of the River Hills Foundation was called to order by President Terris pursuant to notice to all directors. Directors in attendance were President Stacy Terris, Treasurer Kristin Seversen, and Directors Robert Brunner, Donald Baumgartner, Liza Perry, Anne Vogel, Mary Ann LaBahn, Lainie Marshall and David Erne. Also present was Village Clerk/Treasurer Barbara Goeckner.

A motion was duly made and seconded to approve the minutes of June 17, 2009. The motion carried unanimously.

Treasurer Kristin Seversen presented the financial reports summarizing the revenues and expenditures for 2009 through November 2009. Cash accounts were $85,190.25. Contributions total $3,500, book sales $712.80, and interest earned of $169.97. Expenses totaled $1,617.32. The Treasurer has contacted the bank requesting a refund for fees being charged due to account being a business account. The account can be changed to an Organization Account and they will refund the last three fees. Treasurer will proceed with this change and also correct the name on the account. Director LaBahn asked if the checks for reimbursement of cost of the bullet proof vests should be made payable to the Village Police Department, rather than individual officers. The Treasurer will ask Village Manager Tom Tollaksen to check into this procedure. The Board reviewed the minimum balance required in the checking account as well as the book inventory and storage related costs. Motion by Perry seconded by Marshall to accept the Treasurer’s report was unanimously approved.

President Terris stated the Annual Appeal Letter will be mailed soon. Work continues on the Village History Archive Project. Director Baumgartner discussed the prints from the ‘River Hills’ book which will be framed, at a cost of $125 each. The Board agrees all of the photos, approximately 20 of them, should be framed. Discussion ensued regarding the need for permission to reprint the photos. Director Baumgartner suggested speaking with the book’s author, Russell Zimmerman, first. Motion by Baumgartner seconded by LaBahn to approve framing photos at a cost of $125 each with a maximum expense of $3,000 was unanimously approved.

The Board next discussed Foundation Projects. Director Vogel discussed the stone benches to be placed in the Memorial Garden. Delivery cost for all three is $190. Each bench will cost $570 by ordering all three. The donation required to have naming rights on a bench would be $1,000. Memorial Trees are an $800 donation. Motion by Baumgarner seconded by Vogel to increase to $1,000, was unanimously approved.

The supply and replacement of Memorial Trees was discussed. Kurt Fredrickson of the DPW has stated 27 trees were brought here and planted when the State removed them for road work on Brown Deer Road. The Foundation has a number of trees in stock at this time. If a tree dies it is retracted and replaced – no plaque stands along a dead tree. When a Memorial Tree is purchased a letter is sent from the Village Hall Office thanking the party for their donation and Director Vogel also sends a personal note, which she also does for the largest foundation gifts.

Plantings around the Village’s signs have been started by Dean Circle and have been finished for the Green Tree Road and River Road signs. An estimate of the cost on each sign project has been requested.

Director Marshall discussed the current logo. Director Baumgartner has submitted some to his graphics department. Nothing has been done further to this point but ideas were given for both the Foundation and Village.

Finally, the Board discussed other items of business. President Terris received a note from Jim Plunkett regarding power lines and the wish to have overhead lines eliminated. There is an area on Dean which is beautiful where the lines are buried. The Board indicated agreement with the wish but agreed it is above their ability and an enormously expensive undertaking. President Terris will respond to the request.

The next meeting date was discussed briefly and it was decided Kurt Fredrickson, DPW Superintendent, will be requested to be present and provide a report and future plans to the Board.

At 4:55 p.m., upon motion duly made and seconded the meeting adjourned.

Respectfully submitted,

Barbara K. D. Goeckner

Village Clerk/Treasurer