MINUTES OF THE
ANNUAL MEETING OF
THE BOARD OF
DIRECTORS OF
THE RIVER
HILLS FOUNDATION
February 8, 2008
A meeting of the Board of
Directors of the River Hills Foundation was called to order at 4:05 p.m. by
President Vogel pursuant to notice given to all directors. Roll call indicated the presence of
President Anne Vogel, Treasurer Stacy Terris, Secretary Jill Pelisek and
Directors Robert Brunner, Richard Glaisner, Mary Ann LaBahn and Kristin
Severson. Absent were Donald
Baumgartner, Douglas MacNeil, Elaine Marshall, and Liza Perry. Tom Tollaksen,
Village Manager and Elaine Schieble, Deputy Clerk were also present.
A motion was made by Mary Ann LaBahn to approve the minutes of the October 17, 2007 meeting. The motion was seconded by Robert Brunner and carried unanimously.
Treasurer Stacy Terris presented the financial reports summarizing the revenues and expenditures which resulted in a 12/31/07 balance of $74,839.31. Mr. Terris advised the directors that this was a very successful year for the River Hills Foundation. The annual appeal was well received and raised approximately $15,000.00. The Board reviewed the reports and a motion was duly made and seconded to accept the reports as presented. The motion carried unanimously.
Mary Ann LaBahn questioned the amount of disbursements required to maintain the tax exempt status of the Foundation. Tom Tollaksen was directed to research the matter and present his findings at the next meeting.
President Vogel began a review of the bylaws of the River Hills Foundation. The Foundation is referred to in various state and federal filings, and the bank account as the River Hills Civic Improvement Foundation, Inc. A previous motion directed that the name be changed to the River Hills Foundation, but the changes were never fully accomplished. Tom Tollaksen will have the name changed on these documents.
President Vogel reviewed all the FoundationÕs past minutes and identified the key projects which continue to relate to the FoundationÕs current mission: a history of the Village (now successfully accomplished), an historic preservation center and Village beautification projects along with environmental protection and awareness. The directors expressed special interest in proceeding with a Village archival preservation project and suggested that a committee be appointed to determine a process for archiving and displaying some of the village artifacts.
A motion was made by Richard Glaisner to amend ARTICLE III of the bylaws to read ŌThe number of Directors of the Corporation shall be up to 11.Ķ Stacy Terris seconded the motion. The motion carried unanimously.
A motion was made by Mary Ann LaBahn to amend the bylaws to elect directors to a five year term. Directors may serve up to three terms. Kristin Severson seconded the motion. The motion carried unanimously.
A motion was made by Mary Ann LaBahn to amend the bylaws to elect officers to one three year term per chair. Jill Pelisek seconded the motion. The motion carried unanimously.
A motion was made by Mary Ann LaBahn to re-elect the current slate of directors: Anne Vogel, Donald Baumgartner, Jill Pelisek, Stacy Terris, Robert Brunner, Richard Glaisner, Mary Ann LaBahn, Douglas MacNeil, Elaine Marshall, Liza Perry, and Kristin Severson. Richard Glaisner seconded the motion. The motion carried unanimously.
A motion was made by Richard Glaisner to elect Anne Vogel as President, Stacy Terris as Vice-President, Jill Pelisek as Secretary, and Kristin Severson as Treasurer. Mary Ann LaBahn seconded the motion. The motion carried unanimously.
The directors reviewed Kurt FredricksonÕs tree planting plans and recommended sending him a thank you letter for the fine job that he has done. A motion was duly made and seconded to approve payment of Judith StarkÕs invoice for $930.00. The motion carried. Richard Glaisner moved to approve continuing the tree plantings up to a cost of $5,000.00. Stacy Terris seconded the motion. The motion carried.
The other items on the agenda will carry into the spring meeting. At 5:35 p.m. the meeting was adjourned.