MINUTES OF ANNUAL MEETING OF
THE BOARD OF DIRECTORS OF

THE RIVER HILLS FOUNDATION
December 10, 2008

A meeting of the Board of Directors of The River Hills Foundation, Inc. was called to order by President Anne Vogel, pursuant to notice to all directors. Directors in attendance were President Anne Vogel, Vice President Stacy Terris, Treasurer Kristin Severson, Secretary Jill Pelisek and Directors Robert Brunner, Elaine Marshall, Mary Ann LaBahn, Donald Baumgartner, Liza Perry and Richard Glaisner. Also present was Village Manager Tom Tollaksen.

A motion was duly made and seconded to approve the minutes of August 26, 2008. The motion carried unanimously.

Treasurer Kristin Severson presented the financial reports summarizing the revenues and expenditures which resulted in a 11/30/08 balance of $74,662.11 in the money market account and $2,425.00 in the checking account. Upon motion duly made and seconded, a motion to accept the Treasurer's report was unanimously approved. President Vogel requested that quarterly financial reports be send to the Foundation's officers.

President Vogel gave a report regarding the Annual Appeal Letter. The draft letter and pledge card were reviewed and approved after minor amendments. Those changes included adding the price of the trees ($800) to the line where donors could indicate their contribution for a memorial tree and elimination of the comment in parentheses that "if not enough room, please attach separate page”. President Vogel sends a personalized thank you note to each tree donor. The Village also sends a thank you note letter for every donation upon its receipt.

The Board next took up the election of Directors and Officers. President Vogel nominated David Erne for the current vacancy on the Board. Upon motion duly made and seconded, the nomination was approved. The Board then took up the re-election of existing directors. Upon motion duly made and seconded, the re-election of existing directors was unanimously approved. Next, upon motion duly made and seconded, the following Directors were nominated for positions as Officers of the Foundation President - Stacy Terris; Vice President - Elaine Marshall; Treasurer - Kristin Severson; and Secretary - Jill Pelisek. The motion passed unanimously. Thereafter, upon motion duly made and seconded, the Board thanked Anne Vogel for her outstanding service as President.

The Board then took up the matter of the Village History Archive. Director Glaisner suggested displaying the Village historical items in existing, but renovated, closets located on either side of the fireplace in the Board Room. He reported on his efforts to locate materials appropriate for inclusion in such an archive. He also suggested that a letter be sent to all Village residents soliciting donations of materials. Director Baumgartner added that requests for photographs with historical significance also be solicited. Original photographs can be copied and kept at the Milwaukee County Historical Society or returned to the owner. The reproductions can be framed and placed on Village Hall walls. Those suggestions were approved. The Board then directed those steps be taken and further requested that Village staff locate and detail items of historic significance in the Village records. Directors Glaisner, LaBahn, Baumgartner, Perry and Marshall then volunteered to develop a plan for implementation of the History Archive and report to the Board at its next meeting. This ad hoc committee will also decide on an appropriate name for the collection.

The next agenda item was the Village Memorial Garden. The Board reviewed the progress of the project and discussed the placement of stone benches in the garden. All of the new trees are thriving, every memorial plaque is in place, and the paths in the garden will be extended this Spring. Director Marshall suggested that copies of the maps of memorial tree locations be available at the Village Hall front desk. Two examples of potential stone benches were presented. The cost is expected to be approximately $500 for each one. President Vogel advised that she will report at the next meeting on the costs of placement of such benches in the garden. Drawings of potential plantings around nine Village entrance signs were distributed. It was emphasized that the plantings should be low maintenance, deer-proof, and resistant to winter road salt. Judy Stark is being consulted for this project. The signs on Good Hope and Brown Deer Roads will not be included until the road construction is completed. President Vogel also volunteered to examine the cost and design of plantings around Village signs and report on the matter at the next meeting.

Director LaBahn recommended the storage closets on either side of the fireplace in the Boardroom be converted to coat closets and the coat rack in the back of the room be removed. This would provide additional seating space for visitors and improve the appearance of the room.

The Board then turned its attention to items on the Village Website relating to the Foundation. President Vogel requested that the Annual Appeal letter from 2007 be removed from the Website and the 2008 Appeal letter be posted in its stead. Additional recommendations included quarterly updating of seasonal photos of the Village and strengthening of the donation appeal and information. It was noted that the Foundation's August 26, 2008 agenda and minutes were not available. The Board Thither directed that the minutes of the Foundation Board of Directors no longer be placed on the Village Website. The Village Board will be provided with more detailed information about the use of the website along with information will be passed along to Foundation Board members in the near future.

President Vogel distributed copies of the write-up promoting the Village's history book that she composed for the River Hills Review. This modes news journal is sent to all residents on a monthly basis. The article also lists the Foundation's address and the names of the Foundation Board members. A discussion followed about making greater use of this publication to inform the residents of Village activities. Vice President Terris will call Schwartz Bookstore to see if they need additional copies of the book. Treasurer Severson offered to sell them at her new store in Mequon called The Lemon Tree.

The last item addressed by the Board was the development of a new logo for the Foundation. Director Baumgartner offered to develop and distribute to Board members possible changes in the Foundation logo. This matter will be addressed at the next Board meeting.

At 5:08 p.m., upon motion duly made and seconded, the meeting adjourned.

Respectfully submitted,

Jill G. Pelisek, Secretary.