MINUTES OF THE MEETING OF

THE BOARD OF DIRECTORS OF

THE RIVER HILLS FOUNDATION

August 26, 2008

A meeting of the Board of Directors of the River Hills Foundation was called to order at 4:00 p.m. by President Vogel pursuant to notice given to all directors. Roll call indicated the presence of President Anne Vogel, Treasurer Kristin Severson, Secretary Jill Pelisek and Directors Robert Brunner, Mary Ann LaBahn, Elaine Marshall, and Donald Baumgartner. Absent were Liza Perry, Stacy Terris and Richard Glaisner. Carolyn Toms-Neary, Village Clerk was also present.

A motion was made by Jill Pelisek to approve the minutes of the February 8, 2008 meeting. The motion was seconded by Donald Baumgartner and carried unanimously.

Treasurer Kristin Severson presented the financial reports summarizing the revenues and expenditures which resulted in a 07/31/08 balance of $73,769.21 in the money market account and $2,425.00 in the checking account. A motion was made by Jill Pelisek to accept the Treasurer’s Report. The motion was seconded by Elaine Marshall and carried unanimously.

President Vogel gave a report regarding the applicability of minimum payout requirements to the River Hills Foundation in response to a question raised at the February Foundation meeting. The Village Manager researched the question and advised the Foundation that the so-called “5% rule” is contained at Sec. 4942 of the Internal Revenue Code and requires all private foundations to disburse funds equal to 5% of its total assets on an annual basis. He stated however, that because the River Hills Foundation is a community foundation, it is not subject to that requirement. Discussion ensued. Mary Ann LaBahn stated that the Foundation does not want to overspend and find themselves short of money when a worthwhile project comes along. Donald Baumgartner concurred.

Douglas MacNeil’s Letter of Resignation was received by the Board. The Board wished to thank Douglas MacNeil for his wonderful service on the Foundation and to let him know that he will be missed. Names were suggested for consideration regarding a replacement for Mr. MacNeil. Mary Ann LaBahn made the motion to direct Anne Vogel to contact the suggested replacements. The motion was seconded by Kristin Severson and carried unanimously.

Kurt Fredrickson presented his report regarding the Memorial Garden Project. He reported that all of the trees survived with the exception of one. Kurt reported that Good Hope and Brown Deer Roads will be under reconstruction next summer and the ends of the medians will be reshaped and there might be damage to some of the trees.

Kurt stated that they will continue to accomplish whatever they possibly can including placement of plaques; the planning and extension of the walkway through Memorial Tree area; continue designing and constructing landscaping features; placement of cedar rail and stone features in the cul-de-sacs and plant the remaining trees. They will be trimming in the early spring and late fall. A motion was made by Lainie Marshall to fund $10,000 for the continuing work to be accomplished in the Memorial area. Mary Ann LaBahn seconded the motion and it carried unanimously.

Jill Pelisek made the motion to approve the placement of stone features and a few stone benches in the planting areas; and that any additional fees for Judy Stark shall be taken from the Memorial area fund. The motion was seconded by Donald Baumgartner and carried unanimously.

Motion to move item number 7 of the agenda, Website Critique to item number 5 was made by Jill Pelisek. Elaine Marshall seconded the motion and it carried unanimously.

Jill Pelisek stated that she felt there should be a stronger link to the Foundation on the Village website. She thought that on the Village Homepage, the Foundation should be mentioned in the main body and that a link should exist there. Jill stated that the Foundation page is out of date and needs to be updated. She also suggested a stronger request for contributions and recommended placing the donor form on line so donors can download it and mail it into the Village Hall. Jill Pelisek will also prepare a report for changes to the Village’s website and give it to President Brunner. President Brunner will present it to the Village Board of Trustees, who will then decide if they should pass it on to Kurt Fredrickson.

The request of the Leonard Brunner Family for reimbursement of their maintenance costs at the cemetery located on Upper River Rd. was discussed and it was decided that it was not within the responsibilities of the Foundation to fund this request. Of concern was the ownership of the property and why the Lutheran Church, the original owners, wasn’t funding the maintenance. A motion was made by Mary Ann LaBahn to send the request to the Board of Trustees. Motion was seconded by Lainie Marshall and carried unanimously.

Mary Ann LaBahn stated that she and Richard Glaisner will put together a letter for the monthly “River Hills Review” telling the Village residents what is being planned regarding the Village Preservation Center. They will ask if anyone has anything that they would like to donate. It was suggested that letters go out to the people who contributed information to the history book to see if they would like to donate something for a permanent exhibit that will be located in the Village board room and that this is also a subject which could be included in the annual President’s Letter.

The request by the Police Chief for needs of future protective vests for two new officers was discussed at this time. Foundation Board members did not consider financing annual conference expenses for the Police Chief appropriate, but considered approval for the expense for protective vests at a future request.

President Vogel ended the meeting with news that Carolyn Toms-Neary was departing next week from her position as Clerk/Treasurer for the Village of River Hills. The Foundation Board sincerely thanked her for her dedicated contributions to our Committee for the last 4 ½ years and for all the effective and very excellent services she administrated to our whole Village community. Her knowledge and many skills along with her gracious manner will be missed and she will long be remembered by all of us. We send her off with our very best wishes.

The annual meeting will be scheduled for some time during the first week of December, 2008.

A motion to adjourn was made by Mary Ann LaBahn and seconded by Jill Pelisek. Meeting adjourned at 5:30 P.M.